Tag Archives: Backup

Cloud Backups: Why they really are a good idea

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You can never be too careful with your files these days. Har drives fail, things get spilled, and we drop things. It’s always good to have multiple backups. As someone who does wedding videography and photography, I can’t afford to rely on the original file. Hence the reason why I usually backup my work to three places.  An external hard drive, my second hard drive on my PC and finally, my Google Drive account. I can’t tell you how many times I have sorted my files and began editing and suddenly a file becomes corrupted. So I simply pull from one of my backups and were good. Now I may just be a little over the top with my backups, but you can never be too careful.

I know that some of you might already be thinking that cloud-based storage costs a lot. It can depend on what you want or need. But typically you can get anywhere from 15-20 Gigs for free and if you want more, each service has their own breakdown and pricing which you will need to decide for yourself and what you want. So whether you’re a student, professor, researcher or an editor, it never hurts to keep backups and organize them. You’ll always thank yourself later.

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Back That Work Up!

 

One of the most frustrating things that can happen to a student is losing a 10 page paper you have worked on due to not saving it properly. ResNet sees this often and unfortunately, if you have not taken the right steps to save your work there is not much you can do but start over. This happens often when students to not properly protect or eject their USB drive. If something like this happens feel free to visit ResNet located in room 160 at the Information Technology Center. If you want to take matters into your own hands here are a few helpful tips to properly saving your work!

 

Properly eject your USB Drive.

Many times users just pull the USB drive out of their computer and this can harm it. If you don’t, you risk corrupting your USB which in turn will deny access to your files or a user can lose them.

The proper way to remove a jump drive (or external hard drive) from your PC is to go through the Windows taskbar and eject the device before removing it physically. If you simply unplug it, you risk corrupting files that are still open.

To be safe, go to the Windows 7 taskbar, find the removable drive icon, click it and on the menu that pop us click > Eject Mobile Disk for the drive you wish to remove. (Sieber, 2011).

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To eject a USB drive from a Mac follow these instructions:

Select the device you want to remove, such as a flash drive, by clicking on it once.

Drag the device to the Trash, which will become an Eject icon as you drag.

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At that point it is safe to turn off and remove the device from your computer. You can also eject a device by selecting it on the desktop and using the keyboard shortcut Command + E, or you can open up a Finder window and then click on the eject icon next to the device’s name. (Tech-Ease Mac, 2011)

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Not ejecting your USB drive properly is common but losing your work due to this mistake is easily preventable and it can save you a trip to ResNet! There are a few other tips you can follow to ensure you do not lose your work if your computer crashes.

  • Always e-mail yourself the file you are working on.
  • Save the file to your desktop.
  • Set up a DropBox account.

If you have not used DropBox stay tuned…a blog will follow shortly! J

IT Front Desk

Kathleen Warner

Quick Tip Friday – How Safe is your Data?

We have had a lot of calls coming in computers crashing and losing valuable information, and so it seems best to go over ways to back up crucial information, so that files are secure if something happens to your computer.

When working on campus, the best way to secure your files is to make sure to save them to either your Home Drive Server Storage(Students) or your warehouse server storage(Faculty).  If you are on a computer on campus that doesn’t have it mapped, you can map it by going to Start, Computer and selecting Map Network Drive at the top of the page and typing in the following into the black for Folder:  \\windows.uwyo.edu\student\storage\username (substituting your username for username of course) and for Faculty \\warehouse\username$

You can get access to your network storage from off campus by first going to wyosecure.uwyo.edu, log on with your UW Wyoweb credentials and then click Start next to Network Connect.  After it install the network connect, you will be able to map the network drive on your home computer same as listed above.

Other ways to back up your data can be by purchasing either an external hard drive or a usb flash drive (thumb drive.)  They both work in relatively the same fashion.  The thumb drive is generally a little less likely to have issues, but costs far more dollars per storage space.  All you have to do with these is plug them in to a usb port and most computers will automatically set them up so when you go into Start then Computer, it will list the external hard drive or usb flash drive and you can just open it up and copy your data to the device.  There are some programs that will automatically back up specified data to your devices, some free versions and some that you have to purchase.

Finally, there is Dropbox, a program that allows up to 2gb of free data storage that will synch with all the places you install the program.  It allows you to access your files from anywhere that you have an internet connection, you are able to share files and folders with colleagues and friends, you can view your files from your file, and Dropbox keeps a one month history of all your files which can allow you to undo changes and files undeleted.  For more information see the following link: http://www.dropbox.com/.

Overall, no matter what you are looking to backup, the more places the data is saved, the safer it is from data loss.

Tyrel Ebele, Senior at UW - Computer Science, From Montpelier, ND