As the semester is coming to a close, the question of how to transfer UW email to a web based email program like Gmail or Hotmail has been a hot topic here at the Help Desk. Well this transfer is possible, it can be a bit of a challenge and does take some time. So lets get to the three ways that seem to work the best for this request.
1. You can forward all of your UW emails to another account. This way is the most reliable because you are physically sending the emails to yourself and know that they are in the other account. But this is also the most time consuming of the options, especially if you have four or five years of emails in your inbox.
2. If you have Microsoft Outlook set up on your personal computer and your UW Email synced to Outlook you can “archive” all of your emails to a .pst file. Then at any time you can open that file in Outlook and access your emails. This option could be the quickest and simplest but does not have the reliability of the other options. The larger the .pst file, meaning the more emails you archive at one time, the more likely that file will become corrupted and no longer usable thus causing you to lose all of your emails.
3. The final and possibly the best method of saving your UW emails to a web email account is to sync that account to your Microsoft Outlook on your computer and then “drag and drop” or “copy” your UW email to the personal email folder. This method has been found to work the best if you can properly set up the web based email in Outlook so that the emails you copy will be saved on the web based email servers and not on your computers Outlook file.
So there you have it, the best options to transfer your UW email to a web based email account so that you do not lose any important emails sent by professors or others. As always if you have any questions about this process or you are having some problems give the IT Help Desk a call.