Today is part three of our email etiquette series. We’ve talked about being cautious of just who you’re sending emails to and about creating a proper signature, which is populated with the type of information you want out there and of course a dash of your personality.
Today we are going to talk about the basics of constructing an email. I know it sounds elementary but in today’s world of texting and email from phones etiquette is a dying thing and WELL respected by your superiors.
So students listen up. I personally hear almost daily about the frustrations of emails from students to professors. Most the time students don’t sign off, or address the professor improperly and have long run on sentences for the body of the email.
This has gotta stop. It’s easy.
1. Make sure to address your professor / boss / superior / ANYONE in the way they prefer to be addressed. It IS completely ok to ask your professor on the first day what he or she prefer to be called. Is it Dr. Johnson or Professor Johnson or Jim or Hey you…they’d be more than happy to answer I’m sure.
2. Get to the point quickly, and concisely. No run on story about how your boyfriend’s friend said a mean thing to your friend becky’s roommate and that’s why you need to take a make up exam. Let me tell you right now, your professor could care less about your personal life. This doesn’t mean they don’t want to teach you and have you succeed but the more you use excuses or some form of “it’s not fair” the more you look like a child.
3. CAPITALIZE and SPELL CORRECTLY, srisly dnt abrv! ur not txtin ur bff.
4. Proof read!
5. Sign off! You don’t HAVE to have a signature but at least sign off with your name. Just because your University address is tied to the email doesn’t mean your professor is going to sit there to decode just what student from the 200 + they have in all their classes you are.
6. Be thoughtful, don’t send an email 15 minutes before the test saying you had to go out of town the day before. Also don’t ask for a recommendation 72 hours or less before it’s due. Everyone is busy, and a professor probably won’t have time to drop their work and write you a stellar recommendation.
That’s it, it’s simple, it’s easy and believe me acting professional at a young age will get you places faster than allowing yourself to act sloppy because “you’re still in college.”